Guide
Do you still need a logbook checker like Harvy if your drivers use EWDs?
An EWD records hours and flags breaches. A logbook checker like Harvy checks every driver’s records, paper and EWD, and keeps the follow-up. Here’s when you need both.
Short answer: Usually, yes. An electronic work diary (EWD) records a driver’s hours and flags possible breaches, but it can’t check drivers who are still on paper. A logbook checker is the office’s check of every record against the rules your drivers work under, whether the record came from paper or an EWD. Harvy does this for the whole fleet, and keeps the follow-up with each breach.
Scope: these are Heavy Vehicle National Law rules for fatigue-regulated heavy vehicles. They don’t apply in Western Australia or the Northern Territory, except to drivers from there who drive in a state or territory that uses the HVNL.
What each one does
EWD | Logbook checker like Harvy | |
|---|---|---|
Who uses it | The driver, in the truck | The compliance team, in the office |
What it does | Records work and rest as the driver goes | Checks every sheet against Standard, BFM and AFM rules as it comes in |
Drivers it covers | Only drivers on that EWD | Every driver, on paper or EWD |
Possible breaches | Flagged as they happen | Found on each sheet, with the hours worked out |
Follow-up | Varies by provider | Notes, actions and resolution kept with each breach |
Cost | Usually per vehicle or driver, per month | Harvy is from just $150 a month ex GST |
An EWD replaces the written work diary. A logbook checker doesn’t replace either one. It’s how the business checks what the diaries say, and Harvy does that check for you.
When an EWD is enough on its own
If every driver is on the same EWD, its reports cover the rules your drivers work under, and someone reviews the alerts every week and records what was done, you may not need anything else. Check that you can find those records quickly when the NHVR or an auditor asks for them.
When you need a logbook checker too
Some drivers are still on paper. Most fleets move to EWDs in stages, so for a while there are two sets of records in two formats. Harvy checks both in one place.
You use more than one EWD provider. Each one has its own portal and its own reports. Harvy brings their EWD sheets together.
Your drivers work under BFM or AFM hours. Check that the EWD’s reports test your accredited hours, not just Standard hours. Harvy checks Standard, BFM and your own AFM hours.
You want one breach report for the whole fleet. If paper and EWD breaches are reported separately, it’s harder to see that the same driver or run keeps coming up. Harvy shows paper and EWD breaches in the same reports.
Breach follow-up lives in a spreadsheet. Under the Chain of Responsibility, the business needs to show it found breaches and acted on them, not only that the records exist. In Harvy, notes, NCRs and the resolution stay with each breach.
How Harvy checks EWD records
EWD sheets are emailed to Harvy and picked up automatically, just like scanned paper sheets. Each sheet is tagged in Harvy as a work diary page, a supplementary sheet or an EWD sheet, and all of them are checked against the same rule sets. Breaches from paper and EWD drivers show in the same reports, with notes and resolution kept on each one.
See how Harvy checks each sheet on the NHVR logbook checker page, or compare logbook checker options. Harvy checks paper and EWD sheets against the same rules, so you get one set of breach reports for every driver. Book a demo.
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